The Boxer Club of Canada Inc.
Minutes of the General Meeting held on Monday March 7, 2016
The meeting was called to order at approx. 8:04 p.m. - on-line Moderator/Chair. – President: Dave Gilmour
Attendance (30 members): Jenny & Michael Catton, Gloria Bracchetti, Karen Knox, Francine Gillanders, Josie O'Reilly,  Doris Avery, Cindy Thomas, Mary Curl, Shawn Mealey, Dave & Patti Gilmour, Marta Nettelfield, Paul & Judy Wilcox, Bernice and Bill Langley, Gloria Bracchetti, Irene & Len Waddell, Melissa & Mark Mathers, Anne McDougall, Christine Burton, Cindy Thomas, Kimberly Smith, Kirstan Sonnenberg, Richard Tarrington, Sandra Beck, Tammy Ranta
 
Reminder: A quick reminder that there is a prize at the end of the year for everyone that has attended a meeting, served on the exec or a committee. You get one entry for every meeting attended, committee served on or exec position. They go into a hat at the end of the year and a name is drawn.

Minutes: 

Dave: I would like to call the meeting to order so if everyone could state their name for attendance

As Lillian is not here we will move on to last meetings minutes. Everyone should of had a chance to read them by now. Is there any errors or omissions

Dave: As there is no problems with them I move them be accepted as written.  Jenny  seconded.

Business Arising From the Minutes – None

Programme: Lillian: Not in attendance

Treasurer’s Report – Kim Long

               Mary: As Kim cannot be here I have her report:

• January 31,2016  Balance  $14,321.25  Debit -  S/C  $ 24.00 ($ 17.00 S/C , $ 2.00 Paper Statement, $ 5.00 NSF Cheque) Credit - $ 430.00 membership  Balance February 29/16 - $ 14,727.25
• Dave: Is there any questions? If not I move the report be accepted as presented
• Jenny: is this the time to make charitable donations
• Dave: In regards to what Jenny
• Jenny: most years we make donations to various charities (ie OVC , Boxer Rescue, etc) depending on our financial shape
• Dave: I think that would be covered under new business Jenny.
• Paul Wilcox: Did we lose any members to late payment of dues?
• Dave: It looks like we lost a total of tweleve members some due to non payment and some just not renewing

COMMITTEE REPORTS
Show Committee :  Mary -

• Mary: No report at present

Trophy Committee: Anne McDougall  - No report

Publicity:  Rich Tarrington

• Richard: The Oakville kennel club is having a show in conjunction with a pet expo...might be worth having a booth there, International Centre in Toronto
• Dave: Actually Christine and I were just talking about that and she has mentioned that by having a specialty at the show we could have  a free booth. Christine has already applied to have a specialty.
• Mary: Can you man the booth Richard?
• Richard: Yes I am available for some shifts if we have a booth

Program: Lillian

• Lillian: Posted a couple of articles to the list, hope everyone read them

Membership: Doris Avery

• Doris: A New Member application has been received from Terri-Lee Foley - Cossar.  Her sponsors, Anne McDougall and Shirley Bell have been contacted.  If anyone has any concerns, please let me know. 
• I'd like to welcome Tracy Bezanson, who is starting her Probationary Membership this month.
• I am also pleased to announce that Michael Hockley is now an Honorary (Life) Member of the Boxer Club of Canada.  Congratulations Michael!  
• Dave: Way to go Mike.

Discipline Committee: 

• Jenny: no cases before us for discipline

Obedience Committee:  Marta

• Marta - No Report

Awards Committee: Mary & Shirley & Sandra

• Mary: It is time to get your apps in for your Title holder, DOM & SOM plaques or certificates as well as give us the information you have on your dogs if you feel you are in contention for an annual award.  
• We have a list of all title holders for 2015 but without owners names - If you don't apply you will not get!   If you don't contact us either by sending in the application form or emailing us you will not receive the plaques.
• I need info on the following for Annual Awards:  Any Best Puppy in Show won by a member's dog and Best Brace.   All the other Annual Awards for confirmation are done (conformation.. not sure about performance yet).  We aim to get these out on time this year
• Dave: Thx Mary for all your hard work
• Send info re awards and plaques to awards@boxerclubofcanada.com or all of the following: shirley@bellcrest.net &  mary.curl@sympatico.ca  &  boxerhug@hotmail.com

Fund Raising Committee:  Patti

• Patti:  The Fundraising committee met to discuss progress regarding the upcoming on-line auction. Items from BCC members are coming in slowly. Looking at a 4-day auction, over a weekend. Would start on a Friday and end on a Monday. Thinking second weekend in June (10th - 13th). This will avoid any overlap with fundraising by Boxer Rescue Canada, as they are planning their activity for May.
• Dave: Thx for the report Patti. If anybody has any ideas of people we can get more auction prizes from drop Patti a line

Nomination Committee: Francine Gillanders, Karen Parton and Tammy Ranta

• Francine: Members letting their names stand:VP-Christine Burton, Recording Secretary-Mary Curl, Regional Directors: Alberta-Marta Nettelfield, British Columbia Zone 12 is open- i have sent out a few emails for this zone, still waiting for some replies.                                                                                                               
• I have two members that have given me permission to nominate them for Regional Directors for these two Zones: Ontario East Zone 5 - Richard Tarrrington, and Ontario West Zone 6 - Melissa Mathers
• All other Zones the members are standing, Zone 1 Atlantic is Vacant
• Dave: Thank you Francine , Karen and Tammy for your hard work .
• Francine: thank you, team work

Reading of General Correspondence:  Cindy Thomas

• Mary: I have Cindy's report
• Received judging panel approval from the CKC for the BCC National Specialty, Obedience & Rally Obedience in Chilliwack, BC.
• Received application from the Alberta Boxer Club to host the 2018 BCC National Specialty on July 14, 2018, inconjunction with the Evelyn Kenny Kennel & Obedience Club All Breed Show. Sweepstakes, Obedience & Rally Obedience will also be offered.
• Josie: Mary the BCC national you refer to in Chiliwack, is that for 2017?
• Mary: No that is 2016
• Josie: Oh...wouldn't that have been approved awhile ago since it is being held next month?
• Mary: Should have been - it was a trifle late with the judge approvals

Good & Welfare: Lillian Wainright

• Lillian: email rec'd from Bernice thanking BCC for card.. otherwise a quiet month...thought I would send this in as there seems to be a lull
• Cindy: Mary sent me a thank you for the card she received.

Old Business:  

• Dave: Module for the chat room that will allow mobile devices has been purchased and is in use  
• Josie: It's awesome! Thank you! Makes it easier to attend meetings
• Dave: This has allowed access to the meeting that several people could not do before
• Dave: (From last meeting)
• Application received from Monika Pinsker for the Renaissance Dog Association to hold a BCC Regional Specialty with Parade of Champions, Puppy & Veteran Sweeps on April 15, 2017, in Chilliwack, BC.
• Application received from Monika Pinsker for the Renaissance Dog Association to hold a BCC National Specialty on April 14, 2018, in Chilliwack, BC.

• Application received from Christine Burton for the Oakville & District Kennel Club to hold a BCC Regional Specialty the weekend of Sept. 9-11, 2016 with a date suggestion of Sept. 10, 2016, in Mississauga, ON.  

• Paul W: What happens when both National Specialties are asked to be out west in 20108?.
• Dave: There will have to be a vote
• Bernice: My question is ...    the National was supposed to be split one year one Club out west ,  Then cannot continue to have a National Specialty every other yr/. The Boxer Club of Can had to split the National between Ontario and the West Coast, so BC should be prepared to split the show with other Western Clubs
• Dave: The reason this happened this time was that no one had applied for the national out west so Monika wanted to make sure there was a Western national.The Alberta app came in at the last minute .
• Mary: From the By-Laws: As with the National Specialty, the Regional Specialties will rotate within the Electoral Area unless no other club or member of the Boxer Club of Canada applies to hold the Regional Specialty. Key words - As with the National
• Jenny: since no one else has applied for a. Reg Spec in our Zone does this mean that the ODKC gets the Reg Spec Sept 10, 2016 as this was announced at last month's meeting?
• Dave: Was the application announced at the last meeting
• Jenny: Yes
• Mary Yes Jenny and Monika gets the 2017 Regional for her area

New Business:

• Jenny: can we discuss the possibility of donating a total of $1,000 divided equally to 4 charities (ex OVC, Boxer Rescue etc).
• Dave: I think we should wait till we are dine our auction as we have already made one donation to Boxer Rescue and will be doing another one with the next auction
• Here is a transcript of the discussion re: donations:

• Richard T: With this booth in September...will there be any room in the budget to get things to hand out? We will need literature or something. I've tried several times to get some sort of budget to start promoting our club to no avail...
• Sandra: perhaps if Rick could get a budget for breed publicity we would have less uninformed people getting boxers then sending them to rescue :)
• Sandra: I would move that Rick get a $100 for promtional handouts. 
• Seconded by Paul W
• Carried
• Richard: At this point with membership declining and people's decisions being made from financial points we need not only to promote our breed but our club as a whole...alot of people that contact us for a boxer are not even aware there is a national club in Canada
• Dave:  I could not agree more Rick. Mary and Richard do we have an existing pamphlet to use or do we need to design one
• Mary: There is a pamphlet that was made a few years ago I can try and find it and see if it could be modified to suit
• Anne: is that a motion Mary?? if so I second
• A discussion on procurement and costs and content of pamphlets was held.
• Dave: Rick How you like to put a committee together of your choosing and get the ball rolling
• Richard: Yes we need to get something rolling and I'd appreciate any help I can get
• Dave: Anybody that would like to help please get in contact with Rick
• Josie: We also need more breed info on the website. We are a paperless society and it will reach a much wider audience
• Mary: Breed info for the website is good - send and I will do.  Also send for the public Facebook page
• Josie: Ok great! Thanks!
• Christine: Pet expo is giving 10 free booths to breed clubs.  Should I confirm a booth or wait to see if we can man it?
• Dave: I think you should confirm it. We will find people to man it one way or another
• Rick       Pamphlets are good but I've been to trade shows and most end up on the floor or in the recycling...we need something that people will actually keep...like a fridge magnet or something like that
• Dave      what are we looking at for items like that Rick
• Summer               Exactly Rick...or a pen with our website on it
• Rick       Something people will keep and will subconsciously urge them to keep going back to our website
• Josie      Paper doesn't work anymore....
• Rick       I will look into it...once again Vista print has so many things to choose from
• Dave      I like the fridge magnet idea
• Bracchetti            Totally Rick and Josie!!
• Shawn   Pens are a good idea as well
• Rick       Maybe even BCC clothing for whomever pulls a shift at the booth...it makes a more professional impression
• Anne      pens are cheap, could do both
• Bracchetti            Vistaprint is great
• Dave      Sounds like we have a lot of good ideas. People please talk to Rick because the more people involved the lighter the load on any one individual
• Dave      I agree Rick. Jenny can you find out what we would be looking at price wise for some golf shirts for the volunteers
• Jenny     sure will - anything else you want us to get prices on--- quantities???
• Dave      I guess it depends on how many volunteers we get
• Sandra: Not to change the subject but just a reminder that entries close in 9 short days for the National and DBC & BCC Specialties... shameless plug... obed & 2 Rally obed too...
• Sandra: oops bcc dbc wcbc

Good & Welfare:

• Dave (from Lillian): get well cards sent to Mike Hockley and Rod Norris  - also posted notice that Eve Whitmore has been moved to a long term care nursing facility 

Dave: Before I adjourn tonight's meeting I would like to thank everyone for attending. This was one of the most constructive and interactive meetings we have had in a long time. It was great to see some new faces at the meeting. I hope to see some of your smiling faces at Scarborough this weekend. If I don't see you but you see me please say hello.This meeting is now adjourned - 9:53 p.m.
Next regular meeting April 4th, 2016, 8 pm Ontario time - Note Ontario will be on Daylight Savings time